Office of the Secretary of Defense (OSD) Manpower Initiative

Overview

The OSD Manpower Initiative was launched to address the OSD offices, the non-Intelligence Defense Agencies, and the Department of Defense (DoD) Field Activities' lack of an enterprise-wide manpower capability to manage, report on, and provide near real-time visibility of the Total Force (civilian and military positions). These organizations currently use antiquated, stove-piped systems or disparate ad hoc processes to manage, track, and report their manpower requirements. This myriad of manpower systems and processes requires extensive manual intervention to execute OSD-level manpower tasks. Furthermore, they do not efficiently support the full manpower management life cycle or provide analytical tools necessary for risk analysis.

 

Joint Staff J-1’s electronic Joint Manpower and Personnel System (eJMAPS) was identified as the best solution to these challenges and is the basis for the integrated OSD Manpower System (OMS). OMS will be the manpower system of record for OSD, the non-Intelligence Defense Agencies, the DoD Field Activities, and the Joint Community. Championed by the Director, Enterprise Services, OMS will improve the quality of force structure data, provide needed efficiencies, and eliminate manual management and reporting processes.

 

In addition, OMS will become the Authoritative Data Source (ADS) for the Global Force Management Data Initiative (GFM DI). GFM DI is the effort to standardize all authorized DoD force structure data and make it understandable to and usable by warfighting and business systems across the DoD Enterprise. DoD force structure data is currently housed by seven Component Organization Servers and together they authoritatively document all authorized DoD force structure. Personnel and Readiness Information Management (P&R IM) is working closely with OSD, the non-Intelligence Defense Agencies, and the DoD Field Activities to ensure their data meets GFM DI requirements and is successfully transferred to OMS.

Background
The driving force behind the OSD Manpower Initiative was the P&R IM 2004 analysis of DoD’s manpower capabilities. The effort investigated current DoD manpower policies, processes, and existing information technology (IT) capabilities. It also documented process shortfalls and issues and proposed resolutions, and compiled an initial list of DoD manpower IT needs. The findings of the DoD Initial Analysis effort were published in 2005 in the Way Ahead Report and concluded that an OSD manpower system was needed to address OSD, the non-Intelligence Defense Agencies, and the DoD Field Activities’ manpower challenges.

 

In 2005 and 2006, P&R IM led working groups with representatives from OSD, the non-Intelligence Defense Agencies, and the DoD Field Activities to document manpower requirements for an OSD manpower system. In 2007, the OSD Manpower Analysis Summary was provided to the Under Secretary of Defense, Personnel & Readiness (USD(P&R)). The Analysis Summary identified eJMAPS as the best option for the development of an OSD manpower capability. The following year, the OSD Manpower Problem Statement was approved by the Human Resources Management (HRM) Investment Review Board (IRB), and the OSD Manpower Business Case was drafted.

 

In 2009 and again in 2010, P&R IM briefed the Vice Chairman of the Joint Chiefs of Staff (VCJCS) that OSD, the non-Intelligence Defense Agencies, and the DoD Field Activities lacked an integrated manpower capability and that this was adversely impacting support for GFM DI. To resolve this issue, the VCJCS directed that Joint Staff funds would be made available in Fiscal Year (FY)12 – FY16 for OMS. The Office of the Under Secretary of Defense Personnel & Readiness (OUSD(P&R)) will assume management and maintenance of OMS in FY13.


Benefits
The OSD Manpower System will:

  • Provide a single authoritative manpower system for OSD, the non-Intelligence Defense Agencies, the DoD Field Activities, and the Joint Community, thereby eliminating stove-piped manpower and position management systems, tools, and databases
  • Deliver credible Total Force manpower data needed by DoD decision-makers to optimize the Total Force mix (e.g., active and reserve military, DoD civilians) as well as the necessary information needed to reduce the Department’s fiscal footprint while maintaining the readiness of the force
  • Improve the quality of manpower data by providing a standardized way to input and maintain the data, making it easier to compile, understand, and analyze
  • Eliminate manual, labor intensive position management processes within many OSD, non-Intelligence Defense Agencies, DoD Field Activities, and Joint Community organizations
  • Increase productivity by streamlining manpower planning, programming, position management, budgeting, and accounting in a single system
  • Provide OSD leaders actionable, near real-time visibility of OSD, non-Intelligence Defense Agencies, DoD Field Activities, and Joint Community force structure
  • Establish a single authoritative data source for DoD and Congressional reporting (e.g., DoD Instruction (DoDI) 7730.64 Automated Extracts of Manpower and Unit Organizational Element Files) and for GFM DI for OSD, the non-Intelligence Defense Agencies, the DoD Field Activities, and the Joint Community
  • Allow OSD, the non-Intelligence Defense Agencies, and the DoD Field Activities to continue managing manpower based on funding and budget; they will not be required to manage manpower based on manpower end-strength nor by tables of authorization as the Services will continue to do

Governance Structure
The OSD Manpower Initiative governance structure consists of three tiers to ensure the successful implementation and maintenance of OMS across OSD, the non-Intelligence Defense Agencies, the DoD Field Activities, and the Joint Community.


OSD Manpower Initiative Governance Structure

The three-tiered governance structure consists of: 

 

  1. The OSD Manpower Initiative Executive Council, which oversees the implementation and sustainment of eJMAPS as the single authoritative manpower system for OSD, the non-Intelligence Defense Agencies, the DoD Field Activities, and the Joint Community. It also oversees funding, policy, administration, and management support for OMS and facilitates the implementation of OSD, the non-Intelligence Defense Agencies’, the DoD Field Activities’, and the Joint Community's manpower data standards for OMS.
     
  2. The OSD Manpower Initiative Action Group, which represents the Executive Council organizations in the day-to-day management of the implementation of the OSD Manpower Initiative and oversees the migration of OSD, the non-Intelligence Defense Agencies', the DoD Field Activities', and the Joint Community's force structure data to OMS. The Action Group reports to the Executive Council; any issues that cannot be resolved by the Action Council will be elevated to the Executive Council for resolution.

  3. The OSD Manpower Initiative Working Group, which includes functional representatives from OSD, non-Intelligence Defense Agency and Field Activity management organizations, and the Joint Staff. The Working Group representatives are responsible for coordinating the identification and migration of force structure and person information into OMS. In addition, the Working Group reports to the Action Group; any issues that cannot be resolved by the Working Group will be escalated to the Actions Group for resolution.


P&R IM’s Role

P&R IM is working with Joint Staff J-1 to stand up an unclassified version of eJMAPS, which is called OMS and will be used by OSD, the non-Intelligence Defense Agencies, and the DoD Field Activities. When the USD(P&R) assumes management and maintenance responsibilities for OMS in FY13, P&R IM will support the USD(P&R)'s administration of OMS.

 

For more information on the OSD Manpower Initiative, please contact the P&R IM Representative.

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